When Title 1 inventory items are broken, stolen, or beyond repair, an agency may request the approval from TN Alliance for Children and Families to dispose of such items. In such a case, the Title 1 agency will complete and submit a Title 1 Disposition form for review and approval by the TN Alliance Executive Director.
If the agency is requesting to dispose of a piece of equipment or technology purchased within the last 5 years, they must also submit documentation detailing cost to repair vs. replace (from IT staff or specialist) or evidencing item having been stolen or reported missing. If request is approve by the Executive Director, the agency is permitted to dispose of the Title 1 inventory and will acquire necessary witness signatures and submit completed original document to TN Alliance for record keeping purposes.
TN Alliance Office (615) 366-7175
Southeast, East, and Northeast Regions:
Education Services Coordinator Jennifer Pitt, Ext. 12 or email by clicking here.
Middle and West Regions:
Education Service Coordinator Chasity Scott, Ext. 14 or email by clicking here.
Education Services Coordinator Teresa Moore, Ext. 15 or email by clicking here.
Once the application has been received and approved, changes and/or revisions may be made by contacting your regional Education Services Coordinator. Once the changes have been discussed, the agency will send a letter of amendment to the application to document the changes in writing. This is inclusive of any changes regarding the expenditure of Title 1 funds.
Purchases may be made for educationally related purposes that enhance meeting the educational needs of the residents as described in the agency’s current Title 1 Project Application. Qualifying purchases include but are not limited to the following:
Individual agency determines how to use the Title 1 funds to help meet the educational needs of its residents. This funding is supplemental and is not to be used to supplant the financial responsibilities of the agency. The Education Services Coordinators are available to offer guidance and assistance with appropriate expenditures for supplementing the educational needs of your agency.
Therapeutic expenses are not to exceed 25% of the total agency budget. This includes staff, supplies, professional development for therapy staff, incentives, etc.
Parental Involvement must account for at least 1% of the total agency budget.
All professional development for agency staff funded by Title 1 must be in addition to required hours for agency employment or position certification.
To learn more, please visit the Title I Forms Page and download the Allowable and Non Allowable List.
The agency does not directly receive the Title 1 funds. TACF maintains the Title 1 funds and associated accounts. Funds are reimbursed from the TN Department of Education. The agency makes purchases and expenditures in keeping with the project description outlined in its current application. On a monthly basis, the agency will submit to the TACF Nashville office a completed TACF Reimbursement Form including a clear copy of all receipts listed on the form. Allow a minimum of 2 to 3 months for reimbursements to be processed. A copy of the reimbursement form can be found on the Title I Forms Page.
TN Alliance for Children and Families serves all eligible agencies that meet federal standards and complete all requirements, regardless of youth headcount.
If an agency qualifies to receive Title 1 funding based on the results of the annual headcount survey and a review completed by the TN Department of Education, TN Alliance will contact the agency to confirm participation in the Title 1 program.
The TN Department of Education notifies TN Alliance of the agencies it will be serving in the upcoming grant year in mid to late summer. After calculating administrative costs, carry-over, and set-asides (funds kept untouched for mid-year needs, new agencies, day-treatment programs, etc.), TN Alliance determines the final Title 1 distribution for each agency based on the per-county allocation information shared by the TN Department of Education.
In the late summer, prior to the upcoming grant year, TN Alliance distributes a grant application for Title 1 funds to all eligible agencies. The application, along with budget spreadsheet and budget narrative, is reviewed by TN Alliance staff (Executive Director and Education Service Coordinator(s)) and TN Department of Education staff (Project Director and Grants Coordinator) for completion, accuracy and allowability.
Along with the application, each eligible agency receives notification of the Title 1 dollar amount their agency generated and is eligible to receive in the upcoming grant year. Through completion of the budget spreadsheet and budget narrative, the agency allocates their generated funds however they choose within Title 1 regulations and guidelines.
Upon approval by TN Alliance and TN Department of Education staff, each agency is notified of their approved Title 1 budget to be spent over the Title 1 grant year, which runs from October 1 to September 30.
If your agency qualifies to receive Title 1 funding through TACF, the agency will receive a TACF Title 1 Application around August or September . The filing deadline for the application is given when the applications are sent out.
The TN Department of Education distributes the Annual Neglected and Delinquent Survey (a.k.a. “annual headcount survey”) in November or December of each year to qualifying agencies. Completion of this survey is required for all eligible residential agencies serving youth in some educational capacity. The data from this survey is used to generate Federal funds, meaning it is subject to audit and must be supported with documented records.
In order for an agency to be eligible to generate Title 1 funds, the youth they serve must meet the following criteria:
a) Be between the ages of 5 to 17;
b) Live in a locally (TN) operated facility that meets the definition of an institution for neglected youth or delinquent youth:
Local Institution for Neglected Youth: A public or private residential facility, other than a foster home, that is operated for the care of youth who have been committed to the institution or voluntarily placed in the facility under applicable State law, due to abandonment, neglect, or death of their parent(s) or guardian(s). Section 1432(4)(A) Some of these facilities provide drug and/or alcohol treatment and counseling services. Youth at these facilities occasionally have committed misdemeanor offenses. Youth might also attend public school.
Local Institution for Delinquent Youth: A public or private residential facility for the care of youth who have been adjudicated to be delinquent or in need of supervision. Section 1432(4)(B) Such facilities are locked so that the youth served have limited access to the community. Some of these facilities may also provide therapeutic treatment programs.
c) Live in the residential facility for at least one day during a specified 30-day window. The 30-day window must consist of 30 consecutive days, one of which must fall in October.
An agency must identify itself as either a facility for neglected youth or a facility for delinquent youth, but not both even if the agency serves both. Refer to the agency’s charter or mission statement to identify the facilities purpose. The count of students in an institution for neglected youth may include youth classified as delinquent. Likewise, the count of students in an institution for delinquent youth may include students classified as neglected.
Though day-treatment programs do not generate funds from this survey, they are still eligible to be served with Title 1 funds.
The agency will receive either Title 1 Part A (Neglected) funds for residential programs, or Title 1 Part D Subpart 2 (Delinquent) funds to serve the residential or day-treatment youth.